Terms & Conditions

By using Playpass or by creating an account, you are entering a binding contract with Playpass and are subject to the terms and conditions. If you do not agree to the terms and conditions, we ask you to discontinue using our service.

Playpass refers to Playpass Inc., a Delaware corporation. Playpass contains employees and representatives, all hereinafter referred to as "Playpass."

As a user of Playpass (hereinafter as "User") and Playpass services, including the website and mobile applications, (hereinafter as "Playpass Services") you are subject to the terms and conditions ("Terms") and acknowledge our right to change the Terms without warning at our discretion.

Playpass Services allows sports organizations or individuals ("Organizers") to post their activities online, accept online registrations, accept online payments through Stripe, manage a referral program, ask players to sign waivers, store those signed waivers online, create and share schedules, and build a website to showcase their activities.

Playpass Services for Organizers include free and paid billing plans.

Becoming an Organizer

Playpass Services allows Users to become Organizers, only if Users:

a. meet all the eligibility requirements for both Users and Organizers listed in Clause 1, “Eligibility;”
b. are explicitly authorized by the entity to represent the entity and its interests;
c. are authorized to open an account and enter a binding contract with Playpass;
d. are authorized to grant all permissions on behalf of the entity represented;
e. are authorized to grant all licenses on behalf of the entity represented;
f. agree to the Terms on the entity’s behalf; and
g. understand that the entity enters into a contract with Playpass and is bound by the Terms outlined below.

Organizer Responsibility

Playpass holds limited responsibility for lists and information regarding listings managed by an Organization. The Organization is responsible for:

a. appropriate use of language;
b. correct contact information;
c. correct address information;
d. correct time parameters, including a start and stop time; and
e. correct price ranges.

Failure to adequately maintain listings is considered a breach of contract and is subject to list removal, account suspension, and/or account ban at the discretion of Playpass.

Terms of Service

Terms of Service (including our Privacy Policy) define the terms and conditions under which Users are allowed to use Playpass and how Playpass will treat active Users. If you have any questions about our Terms, please contact us.

1. Eligibility

In order to use Playpass Services, a User must:

a. be at least 13 years old;
b. complete the registration process; and
c. agree to the Terms.

In order to use Playpass as an Organizer, an Organizer must:

a. be at least 18 years old and able to enter contracts;
b. complete the registration process;
c. agree to the Terms;
d. provide true, complete and up to date contact information;
e. provide a valuable experience for Users; and
f. mirror Playpass’ mission statement and core values.

By using Playpass, Users and Organizers meet and understand all the requirements listed above and acknowledge Playpass will not be used as a service that violates any local, state, federal or international laws and regulations. Playpass may refuse service, close accounts of Users or Organizers and change eligibility requirements at any time without warning or cause.

2. Parameters of Terms

The Terms begin when the User or Organizer completes the registration process and continues using Playpass Services. The Parameters of Terms end when Users or Organizers meet the requirements of Clause 3, “Closing your Account.”

3. Closing your Account

Users or Organizers may terminate the binding contract with Playpass by deleting all accounts representing the entity, its interests, the organizations or companies the entity assumes representation of, and the interests of the organizations and companies.

In addition, Playpass reserves the right to:

a. terminate the binding contract between the User or Organizer and Playpass without warning;
b. terminate the binding contract with or without cause. Notice will be given to the User in the event of a breach of contract and outline the subsequent actions taken or to be taken by Playpass;
c. suspend or delete User accounts; and
d. flag and delete accounts that are inactive for more than 12 months.

Addendum of Terms:
“Users” and “Organizers” registered with Playpass will be referred to hereinafter as “Users.”

4. Changes

The Terms are subject to change without prior notice. All Users of Playpass Services are subject to any changes effective immediately.

Playpass Privacy Policy is subject to change without prior notice.

Playpass Services are subject to change without prior notice.

Playpass holds an obligation to inform Users of changes in Terms, Privacy Policies, and changes with Playpass Services.

5. Accounts and Passwords

The User assumes the responsibility for the confidentiality of the usernames and passwords to accounts. Playpass is only liable for network security on the Playpass side of operations. Playpass is not liable for any risks between Users sharing accounts and passwords. Playpass is strongly against sharing confidential information.

Playpass may only reset passwords to Users who request help accessing their own accounts.

6. Organizer Account Disputes

Users who represent organizations, (e.g., schools, leagues, institutions, sports clubs, camps) understand Playpass holds no liability for the structure of the User’s organization and events that occur within the User’s organization. Playpass holds no obligation to mitigate or resolve personal disputes within the User’s own organization.

Users are not authorized to access other User accounts.

Disputes unrelated to Playpass between two Users should be handled between the two Users in a professional manner.

Playpass reserves the right to issue preexisting User accounts on a first-come, first-serve basis. If a potential User discovers a third-party operating a User account not affiliated with the organization, the User may file a dispute with Playpass. Playpass will determine the legitimacy of all disputed User accounts.

7. Software Fees

Our Pricing page contains the most up to date information on pricing plans and features. Playpass is committed to making life easier for sports managers and less costly to organize sports. As such, Playpass offers Free plans for its online scheduling, registration, referral program, waivers, and website building Services to Users.

At any time, Users may upgrade their Free plan and purchase a Paid plan. Paid plans are charged at a Billing Interval specified, typically monthly or annually on a recurring basis, for the Billing Amount specified at the time the User purchases the plan.

Playpass does not issue refunds for Software Fees.

At any time, Users may cancel their Paid plan from their Billing page, and they will retain access to all features of that Paid plan until the end of their current Billing Interval.

All plans, from Free to Pro, include separate fees for online registration and referrals. These fees, "registration fee" and "referral fee", are a percentage of the amount paid during registration. These percentages vary per plan and are clearly displayed on the Pricing page and each User's Billing page.

8. Proprietary Rights Owned by Playpass

Playpass holds exclusive rights to all content found in Playpass Services. This includes, but is not limited to: patents, trademarks and trademarked content, service marks, and copyrighted material.

Expressed written consent is required to repurpose or republish any content.

9. Proprietary Rights Owned by Users

Users assume content self-produced to be hosted on Playpass Services is authentic, original and not plagiarized from any other User or third-party organization.

Users hold limited rights to self-produced content on Playpass Services.

By posting content, Users grant Playpass non-exclusive, non-binding, royalty-free, transferable, sublicensable, worldwide license to use, store, display, reproduce, edit, and distribute User content across all Playpass platforms.

10. Information Playpass Collects

The User understands Playpass collects and stores all information the User enters when using Playpass Services. Information includes, but is not limited to: information entered registration fields, (e.g., addresses, phone numbers, and email addresses), information entered into listing fields, communication between the User and Playpass, communication between the User and another User, blog comments, IP addresses of User devices, and personal details, (e.g., gender, age, and location). Please see our Privacy Policy for more information.

Playpass will not sell User information to third-parties.

11. Abuse

Playpass does not allow accounts with the primary purpose of promoting or inciting harm towards others or the promotion of discriminatory, hateful, or harassing content. To this end, we may suspend or terminate your account if you engage in behavior on Playpass that we determine, in our sole discretion, contains either of the following:

  • A Threat of Physical Harm. This means any statement, photograph, advertisement, or other content that in our sole judgment could be reasonably perceived to threaten, advocate, or incite physical harm to or violence against others.
  • Hateful Content. This means any statement, image, photograph, advertisement, or other content that in our sole judgment could be reasonably perceived to harm, threaten, promote the harassment of, promote the intimidation of, promote the abuse of, or promote discrimination against others based solely on race, ethnicity, national origin, sexual orientation, gender, gender identity, religious affiliation, age, disability, disease, or immigration status.

We also may suspend or terminate your account if we determine, in our sole discretion, that you are either:

  • An organization which has publicly stated or acknowledged that its goals, objectives, positions, or founding tenets include statements or principles that could be reasonably perceived to advocate, encourage, or sponsor Hateful Content or A Threat of Physical Harm.
  • A person that has publicly made a comment or statement, or otherwise publicly made known a position, including by membership in an organization as discussed above, that could be reasonably perceived as Hateful Content or A Threat of Physical Harm.
  • A person or organization that has acted in such a way as could be reasonably perceived to support, condone, encourage, or represent Hateful Content or A Threat of Physical Harm.

12. Reporting Abuse

If you think anyone is violating any of these Terms, or violating any copyrights, please notify us immediately.

13. Limitation of Liability

Playpass is not liable for the actions that transpire during Organizers activities discovered, registered or paid for on Playpass Services. Users assume the risks associated with sports and fitness.

Organizers assume full responsibility for any loss that results from the use of Playpass Services.

Playpass is not liable for any direct, indirect, punitive, special or consequential damages under any circumstances regardless of negligence of advisory.

14. Third-Party Content Disclaimer

Playpass may contain links to third-party websites, advertisers, services, special offers, or other events or activities that are not owned or controlled by Playpass. Playpass assumes zero responsibility for third-party sites, information, materials, products, or services. User acknowledges the legal disconnect between third party websites, services, or content and Playpass.

The User agrees information posted by third-parties does not reflect the attitudes and values of Playpass.

Playpass will have no liability arising from User use of or access to any third-party website, service, or content from Playpass.

15. No Warranties

The User understands Playpass provides the material on the Website, Application or other Playpass services as is to the maximum extent of the law.

The User understands that Playpass does not offer any warranties, whether written, expressed or implied, including but not limited to warranties of merchantability and fitness for any reasons.

16. Indemnity

The User agrees to defend, indemnify, and hold Playpass harmless from any losses that result from unreasonable or unwarranted claims, either outlined in the Terms or beyond the limits of the Terms, from a dispute or breach of contract. This obligation shall survive the termination or expiration of these Terms and/or Users use of Playpass Services.

Playpass is a not a provider of legal services or legal advice.

It is important that Organizers using Playpass Services including online waivers consult with their own lawyers to determine their local legal requirements and the enforceability of any waiver of liability forms that Organizers use.

Organizers, and not Playpass, are responsible for determining the legal enforceability of any digital waivers of liability, including its compliance with The Electronic Signatures in Global and National Commerce Act (ESIGN, Pub.L. 106–229, 114 Stat. 464, enacted June 30, 2000, 15 U.S.C. ch. 96) and the Uniform Electronic Transactions Act (UETA) as the UETA may be adopted in your state.

Users and Organizers further agree to hold Playpass harmless from any claim or demand, including reasonable attorneys' fees and costs, that may arise in connection with Users or Organizers use of Playpass' online waiver service.

17. Attorney Fees

The User understands Playpass reserves the right to recover damages following successful legal action against the User for breach of contract.

18. Subpoena Fees

In the event Playpass must forfeit User information in response to a subpoena, Playpass reserves the right to reclaim damages and fees from the User during the paralegal process.

19. Equitable Relief

The User understands that upon breach of contract, Playpass reserves the right to seek injunctive relief.

20. Choice of Law

The State of California's laws, except for conflict of laws rules, will apply to any dispute related to these Terms. Any dispute related to the Terms, Privacy Policy or Playpass Websites, Applications or Playpass itself will be governed by the laws of the State of California.

21. Force Majeure

Playpass will not be held liable for any delays or failure in performance of any part of Playpass Services from any cause beyond reasonable control. Included, but not limited to, are 'Acts of God,' changes to local, state or federal law or regulations, embargoes, war, acts of terrorism, riots, fires, earthquakes, nuclear accidents, zombie apocalypses, floods, strikes, power blackouts, volcanic action, unusually severe weather conditions, and acts of hackers, crackers or failures on part of third-party services including internet service providers.

22. Survivability

In the event the Terms and binding contract between the User and Playpass are terminated, the following will continue to apply:

  • Proprietary rights and licenses held by Playpass.
  • Proprietary rights and licenses held by the User and entities represented by the User.
  • Compliance with local, state and federal laws.
  • Limitations of Liability clause.
  • No warranties of any types.
  • Indemnity clause.
  • Choice of Laws clause.
  • Severability clause.
  • Any prior agreements between the User and Playpass.

23. Severability

In the event that parts of clauses or entire clauses are found to be unreasonable or unenforceable, then the parts of clauses or the entire clause will be removed or edited as necessary. The rest of the Terms will remain in effect regardless of actions taken to correct affected clause(s).

24. Interpretation

The information provided in the Terms is to be read and understood as is. Any additional information supplied is intended to aid the User and does not augment the Terms.

25. Amendments and Waiver of Terms

Changes in Terms do not take effect until posted in the Terms and Conditions section. Changes are effective immediately when posted in the Terms and Conditions.

Changes in the Privacy Policy do not take effect until posted in the Privacy Policy section. Changes are effective immediately when posted in the Privacy Policy.

26. No Changes in Terms at Request of User

Terms apply to all Users. Changes in Terms will not be granted for specific users. No User may request special clauses or sections of clauses unique to the User.

27. Transfer of Rights

The User may not transfer the Terms or limited rights of accounts or listings to any third-party without authorization from Playpass.

28. Further Actions

The User will provide all necessary documentation and information when appropriate to settle any disputes between Playpass or other Users.

29. Notification of Security Breach

In the event of a security breach, Playpass will notify all Users and provide necessary information to inform the User regardless if action is required on behalf of the User.

30. Notices

All notices from Playpass will be distributed to the User via the information provided by the User to Playpass. User assumes responsibility for providing accurate contact information

The Terms, Privacy Policy, Acceptable Use Policy, and any other additional terms the User has agreed to will supersede all agreements, representations, and understandings prior to account creation.

End Terms.

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