Terminology note: Below we use terms specific to basketball like court, game, and point. Make a soccer schedule and you'll see field, match, and goal. Every sport on Playpass has its own terms, so please tell us if we're missing yours.

Create a schedule

First, create a schedule by selecting a sport, the number of teams (or players), and the type of schedule.

After that, new schedules open in a guided setup guide before games are created. The guide walks through Participants and venue, Dates and times, Game format, and Review setup. On the review step, click Create schedule to add the games or matches. Finish the guided setup before using Edit; after games are created, use Edit to change dates, times, teams, and other setup details.

What type of schedule can I make?

1. Round Robin: teams play a set number of games against other teams in their group
2. Rotating Partners: players are paired with different partners each match in a 2 vs. 2 format -- ideal for doubles leagues that track individual standings
3. Practice Schedule: each time slot has one team and no opponent, score, or standings
4. Single Elimination: teams keep playing until they lose 1 game
5. Double Elimination: teams keep playing until they lose 2 games
6. Triple Elimination: teams keep playing until they lose 3 games
7. Swiss-System: teams compete in a set number of rounds, with pairings based on performance rather than elimination

Tip: You can add an Elimination (single or double) to any Round Robin. Just tap Add Playoffs from the bottom of any League Round Robin schedule.

Edit your schedule

After setup creates games, you'll be viewing your schedule. Tap Edit to change your schedule's setup, and use the ← View back link in the pills to return to the schedule view. This Edit section is only visible to you and any managers you add. The guided setup guide does not reopen after games are created. Let's go through it step by step:

Teams (or Players)

You can rename each team and add a logo. Before games are created, use Participants and venue in the setup guide to set the number of teams or players. After games are created, changing the number of teams is a larger setup change because the matchups depend on it. If scores are already entered, remove the scores first or make a new schedule. Tip: tap the "Quick edit all names" button below the list of teams to rename them all at once.

On team-based Round Robin schedules, you can also open an individual team from Edit > Teams to manage captains, roster members, and available free agents for that schedule team.

Courts (or Fields, Pitches, etc)

You can rename each court, plus add or remove courts. If your schedule has multiple courts, the court/field name will show on every game. If you only have one court/field, we'll still show it if you rename it from the default (for example, "Field 1" → "Lower Field").

Changing the number of courts/fields is a generated schedule change, so Playpass recreates the generated games to rebalance dates, times, and locations.

If you only need an extra one-off location for an existing schedule, use Add manual court or Add manual field from Edit > Courts instead of changing the court/field count. A manual location becomes available when you edit individual games, but it does not recreate the generated schedule and Playpass will not automatically place future generated games there.

Home courts or fields

On generated Round Robin schedules with more than one court, you can optionally assign a home court per team or player from Edit > Teams. First name your courts from Edit > Courts, then open Edit > Teams and use the Team home courts panel.

Without a home court, Playpass rotates that team across all courts as evenly as possible. With a home court, Playpass schedules that team's home-side games there when possible, while still keeping the schedule valid if the court is unavailable.

Set home courts once, before manually customizing individual games. Each time you save home court assignments, Playpass recreates the full generated schedule, so manual changes to game dates, times, courts, or matchups can be overwritten.

Groups

For Round Robin schedules only, use this to divide your teams/players into groups/divisions. Each team only plays teams in their group. By default, teams are evenly distributed across groups, but you can customize team assignments (including uneven group sizes) from Edit > Groups. Tip: if you have more than 1 group and those teams are not going to play each other, then make a separate schedule for each group.

Basic info

Rename your schedule, use the subtitle to add extra details. Plus upload your own photo. You can also change the sport.

Dates, times, and rounds

From this section of new-schedule setup or Edit, you can set the overall dates and times. Just so you know, after the schedule is created, you can also manually change any game or match.

• Start date: date that games begin
• When games are played: choose the days of the week you play and the default time window for those days.
• Day overrides: optional. Click Add day override when one selected weekday has different hours than the default time window.
• Court overrides: optional on schedules with multiple courts. Click Add court override when one court has different hours or is closed all day on a selected weekday.
• Pauses and holidays: optional. Click Add pause for holidays, breaks, or closures when play should pause. Leave the end date blank for a single-day pause. Games continue on the next available date.
• Schedule length: for Round Robin and Rotating Partners schedules, use Build schedule by to choose full rounds, custom games per team, or Fill games through end date. When you choose the end-date option, End date appears and is required.
• Game duration: how long games last in minutes. This sets your schedule's initial time slots so be sure to include breaks. For example, if games are 60 minutes with a 15 minute break, set this to 75 minutes.
• Daily games per court: number of games per court per day. If you have more than 1 court, double-check this. 2 games per court per day with 3 courts, for example, would be 6 games total each day.
• Rest between games: Use this to prioritize back-to-back games (minimum rest) for teams when possible. This is often used for 1-day or 2-day events.

Use Day overrides when your facility is not available at the same time every selected day. For example, set the default window to Monday and Wednesday from 6:00 PM to 9:00 PM, then add a Saturday override from 9:00 AM to 1:00 PM.

On schedules with multiple courts, use Court overrides when one court opens later than the others or is closed on a selected day. Choose Available to set a different open window, or Closed all day to remove that court from that day's schedule.

Use Pauses and holidays before creating or refreshing the schedule when play should stop for a holiday, closure, or school break. Add one pause for each holiday or break, using an end date only when the pause spans multiple days. Playpass leaves out those dates and continues on the next selected day that fits the schedule window.

Use Schedule length when the season needs to stop on a specific date. In Build schedule by, choose Fill games through end date, then enter End date. Playpass fills available game days through that date and may repeat the matchup pattern with varied order and sides when the season is longer than the normal schedule. End date is not a separate top-level date field.

If the selected end date leaves no valid game dates or would create too many games, Playpass will ask you to choose a later end date, fewer games per day, or different game days.

For Round Robin schedules only, you can also control how many games each team plays.

• Rounds of play:
  • For Round Robin: number of times each team plays every other team in its group.
    • 1 round = each team plays every other team in their group once. For example, if a group has 6 teams, 1 round would be 5 games per team. 2 rounds = play every other team 2x each, 3 rounds = 3x, etc. More rounds = more games per team and a longer schedule. If you need a precise number of games per team, select Custom games per team.
  • For Rotating Partners: number of times each individual rotates through new 2 vs. 2 partner combinations.
  • For Practice Schedule: number of practice slots each team receives.

Manually change your schedule

You can change any individual game, match, or practice slot on the schedule. From the schedule view, tap any item and choose Edit or Score when scoring is available.

Easily change an individual game's Date, Time, Home Team, Away Team, or Court (if more than 1).

If the replacement location is not already in the list, first add it from Edit > Courts > Add manual court/field, then edit the affected game and choose that location.

For a Round Robin schedule, use Add practice at the bottom of the schedule to add a one-team practice slot. Practice slots appear on the public schedule and calendar feed, but they do not have an opponent, score button, standings result, or playoff seeding effect.

Move all games on a date

You can easily move games around holidays by moving all games on a date backward or forwards.

1. From a game on the date you want to move, tap Edit and then under the Date tap Move all games this day
2. Choose the new To Date
3. Check the box if you want to also adjust ALL games on following dates. This will adjust every game on the date you selected AND afterward by the same number of days forwards or backward.

Add games or playoffs

On Round Robin schedules you can add individual games or an elimination playoffs by tapping either Add game or Add playoffs from below the last game of the schedule (scroll to the very bottom of the page).

On Playoff schedules, scroll below the bracket to add extra placement games:

• Tap Add 3rd-place game to create a standard bronze / 3rd-place matchup using the semifinal losers when they can be identified.
• Tap Add custom game to create another placement or consolation game and choose who belongs in it, such as winners or losers from earlier playoff games.
• These custom playoff games stay in the normal game list and also appear in Bracket view under Placement Games.

Auto-seed playoffs

After group play or the regular season, scroll below your schedule and tap Auto-seed playoffs. We'll fill in playoff seeds using the current standings, and you can still edit any matchup if you need to apply custom tiebreakers.

Filter and view options

Above the first game/match, you'll see schedule view options:

• All / Unplayed: filter to only games that haven't been played yet
• Team, Group, and Court filters: click any team name (and, when available, any group name or court/field name) in the schedule to filter; remove a filter by clicking the X on the filter pill above the schedule
• Bracket view (newer playoffs): for eligible playoff schedules created after Dec 15, 2025, click Bracket to view a visual playoff bracket

Share your schedule

After you Publish your schedule, open the Share menu and choose Share to get a public link. Anyone with the link can view your schedule. Only you and any managers you add can edit the schedule setup. If you turn on Allow players to enter scores in Edit > Advanced, signed-in players can also submit scores from the public schedule after they follow that schedule.

Download or print your schedule

Open the Share menu to download, print, or sync your schedule. It's easiest to Publish and Share your schedule online, but if you want to Download, Print, or sync it to a calendar, you can do so from here.

• Download a CSV spreadsheet that can be opened in Excel, Google Docs, Numbers, etc.
• Print to download a PDF of the schedule
• Calendar sync: subscribe in Google Calendar, Apple Calendar, Outlook, etc

Import your schedule from CSV

If you already have a schedule in a spreadsheet, you can import it from CSV:

1. From Dashboard > Schedules, click Import Schedule, or
2. From an existing schedule, open Edit > More > Import from CSV

Importing a CSV will replace all games in that schedule, and existing games and teams will be removed. Use the same format as Download CSV.

Required CSV columns: Team A, Team B. Optional columns: Date, Time, Court, Group (for Round Robin), Round (for Playoff).

If you want to pull in registered teams or free agents instead of replacing games from a spreadsheet, use Edit > More > Import teams. That team-import flow is separate from CSV import.

Import teams from registration

Team-based Round Robin schedules can import teams and free agents from a linked registration activity.

1. On the schedule, open Edit > More > Import teams.
2. If nothing is linked yet, choose the registration activity on that page and click Continue.
3. If the activity already uses Team and Free agent price options, Playpass may show a simple one-click summary. Click Import teams to use the default path, or Review details first if you want to inspect it first.
4. If the activity mostly has individual registrations but it collected a team-name-like answer, use Group individual registrations into teams in Step 2 and choose the question that collected the team name.
5. Review the grouped names before import. You can rename rows or combine similar team names by editing them to share the same final name.
6. In Step 3, choose how to update the schedule:
   • Replace schedule teams rebuilds the schedule around the imported team list. Use this only while the schedule is still flexible.
   • Add players to existing teams keeps the current schedule shape and matches registrations onto the teams already on the schedule. Exact team-name matches are prefilled automatically.
7. Click Import teams.

If an older activity only has individual registrations and did not collect a usable team-name field, Playpass cannot safely build schedule teams automatically from that data alone.

After import:

• Team registrations can create or match schedule teams.
• Free-agent registrations import into the schedule's free-agent pool so you can place them later.
• Regular individual registrations stay on the activity and do not change the schedule roster.
• Open Edit > Teams, then click a team, to manage captains, add roster members, or move players in from the free-agent pool.

The registration receipt that owns an imported roster can also return later and use Manage team roster to keep that team list up to date, including older individual registrations that were grouped into a team during import.

Add scores

Tap Score on a game, to record the score. Tap Clear from an entered score to reset that game. When you change a score, the standings update in real-time.

Regular score fields accept whole numbers or decimals, such as 0.5 or 2.5.

Note: After you start adding scores, you can't make big setup changes from Edit mode to the overall schedule. To make overall changes again you'll need to remove any scores first.

Let players enter scores themselves

On supported schedules, you can let players record scores from the public schedule without giving them manager access.

1. Open Edit > Advanced
2. Check Allow players to enter scores
3. Publish and share the schedule
4. Players tap Score on the game they want to update
5. If prompted, they sign up or sign in, then follow that exact schedule
6. Then they can submit scores and the schedule will update immediately with that result
7. Anyone else scoring the schedule can see who last changed the score and when
8. Managers can see the scorer's full name, and from the linked member details they can also see the scorer's email
9. Other players only see the scorer's first name and last initial

If you want staff-only score entry instead, use Scorekeeper or Scheduling Manager from Dashboard > Settings > Managers.

Add player stats and league leaders

Player stats are available on Round Robin schedules for soccer, hockey, basketball, baseball, volleyball, and cricket.

1. Open Edit > Advanced
2. Check Track player stats and league leaders
3. Optional: check Show league leaders on the public schedule if players should also see the leaders
4. Tap Score on a completed game
5. Keep Final score checked, because player stats only save on final games
6. Expand Player stats, tap Add player for each team, then enter the player name and stat line
7. Save the score

Managers will see league leaders on the standings page as soon as stats are saved. Public viewers only see league leaders when Show league leaders on the public schedule is enabled.

The available stat columns depend on the sport:

• Soccer: goals and assists, with league leaders for points, goals, and assists
• Hockey: goals, assists, and penalty minutes
• Basketball: points, rebounds, assists, blocks, steals, and turnovers
• Baseball: home runs, hits, RBIs, and runs
• Volleyball: kills, aces, assists, and blocks
• Cricket: runs, wickets, catches, and sixes

Advanced scoring and standings

Use Custom scoring when your sport needs more than simple win/loss/tie standings. You can now choose whether standings points come from the result of the match or from the recorded score itself.

1. Open Dashboard > Schedules > Custom scoring
2. Create a new scoring profile for that sport, or edit an existing one
3. If you want all future schedules in that sport to use it, check Default for [sport]
4. If you only want to use it on one schedule, save it and assign it from Edit > Advanced on that schedule
5. If that schedule already has scores entered, open More > Recalculate standings after saving the scoring changes

Inside the scoring profile:

• turn on Show standings if you want standings on the schedule
• use Show points column only if you want a visible points column in the table
• open More columns if you want extra standings fields such as Streak (W5, L3, T1, or NR1), Last 10 (4-6, 5-5, 4-4-1T, or 4-4-1T-1NR), Home record (8-1, 4-2-1T, or 4-2-1NR), Away record (6-3, 3-4-1T, or 3-4-1NR), sets won/lost/difference, no results, overtime losses, or forfeit losses
• for cricket, open Sport-specific settings if you want Net run rate or Points per no result
• use Points system to decide how standings points are calculated
• use Special results to decide whether managers can mark overtime/shootout or forfeit outcomes when scoring games

Under Points system, choose:

• Result-based points: points come from win/loss/tie outcomes, with optional overtime, close-match, and forfeit overrides
• Score-based points: points come from the actual score entered for that game or match

Current streak, last 10, and home/away record columns

Use these if you want the standings to show a team or player's current run, their most recent 10-result record, or separate home and away records.

1. In Custom scoring, open More columns
2. Turn on Streak, Last 10, Home record, and/or Away record
3. Save the scoring profile and assign it to the schedule if needed
4. If the schedule already has scores, open More > Recalculate standings

• Streak shows the current run from saved results, such as W5, L3, T1, or NR1.
• Last 10 shows the most recent record from saved results, such as 4-6, 5-5, 4-4-1T, or 4-4-1T-1NR.
• Home record shows the saved results from games where that team or player was on the home side, such as 8-1, 4-2-1T, or 4-2-1NR.
• Away record shows the saved results from games where that team or player was on the away side, such as 6-3, 3-4-1T, or 3-4-1NR.
• This is separate from player stats and league leaders.

Result-based points

Use this when standings should be based on the final result of the match.

Examples:

• hockey overtime or shootout loss points
• standard win/loss/tie standings
• close-match split points such as a best-of-3 result ending 2-1

Overtime or shootout points

Use this for standings such as hockey where an overtime or shootout loss still earns points.

1. In Custom scoring, under Special results, turn on Allow overtime / shootout results
2. Under Points system, choose Result-based points
3. Enter Points per overtime/shootout win and/or Points per overtime/shootout loss
4. Optional: turn on Overtime losses if you want a separate OTL column in standings
5. On a game, tap Score, enter the final score, choose Overtime or Shootout from Result, then save

If your league uses Score-based points, you can still turn on Allow overtime / shootout results. In that case Playpass keeps using the recorded score for standings points, while the game still shows the overtime or shootout result and can track an overtime-loss column.

Close-match split points

Use this for standings such as volleyball where a close full-distance win and loss should split points, for example 3-2 = 2/1.
This is optional. Multi-set scoring keeps working the same way unless you fill in the close-match point fields.

1. In Custom scoring, set Scoring sets to match your sport
2. Under Points system, choose Result-based points
3. Enter Points per close win and Points per close loss
4. Score each set normally from the game itself

Playpass automatically treats a full-distance result decided by 1 set as a close match. There is no separate Result setting for this.

If your sport uses a deciding match tiebreak instead of a full final set, enter that deciding result in the last set score field.

Score-based points from recorded totals

Use this when standings should come from the score itself.

Examples:

• pool 10-8 = 10/8
• darts 1 point per leg won
• tennis 6-2, 6-3 = 12/5
• points per leg won + match win bonus

1. Under Points system, choose Score-based points
2. Choose Recorded totals
3. Optional: enter Match win bonus if the winner should get extra points on top of their score total
4. Score games normally

For single-score sports, each side's recorded score becomes its standings points.
For multi-set sports, Playpass adds up the numeric scores from every set.

Score-based custom buckets

Use this when specific final scores should map to custom standings points.

Examples:

• padel 2-0 = 3/0, 2-1 = 2/1
• volleyball 3-2 = 3/1
• race-to-12 pool ladders such as 12-10 = 4/3

1. Under Points system, choose Score-based points
2. Choose Custom buckets
3. For multi-set sports, fill in the points for each final scoreline
4. For single-score sports, add score rules in priority order
5. Score games normally

For single-score sports, Playpass checks the score rules from top to bottom. If a result does not match any rule, it falls back to Recorded totals automatically.

Custom bucket score ranges can also use decimals.

Forfeits and other administrative results

Use this when a team wins or loses by forfeit and you want that tracked separately from a normal result, regardless of whether your standings are result-based or score-based.

1. In Custom scoring, under Special results, turn on Allow forfeit results
2. Optional: enter Points per forfeit win and/or Points per forfeit loss
3. Optional: turn on Forfeit losses if you want a separate standings column
4. On a game, tap Score
5. Change Result to Forfeit
6. Choose the Forfeit winner
7. Save the score

You can leave the numeric score blank for a scoreless forfeit.

Deleting a schedule

You can delete schedules quickly from either:

1. Dashboard > Schedules: view your schedules and delete them, or
2. Edit your schedule > Advanced (from the schedule itself)

Add waivers or documents

Below the bottom of your schedule, you'll find links to Add waivers and Add uploaded files.

Add waivers to help you collect signed waiver forms or documents online.

Add uploaded files to share any file you upload with everyone viewing your schedule.

What's next?

• Create and manage schedules from Dashboard > Schedules
• Learn about inviting staff members to track scores and manage everything
• Learn about creating a registration activity to accept online registrations
• Learn about setting up online payments with Stripe to accept payments online
• Learn about creating a referral program to reward members for inviting friends
• Learn about creating a waiver template to collect signed documents
• Learn about creating website pages to add more content